Tutorial Video: How to Replace Background Placeholder Images in PowerPoint


In today’s competitive market, with slide decks as the norm, branding your presentation can help your pitch, quarterly results, or product roadmap presentation stand out.

Our templates come with stock imagery already in place, but chances are you’ll want to customize some of this imagery. We’ll discuss:

  1. Replacing Placeholder Images
  2. Adding Placeholder Shapes to Slide Layouts

In this tutorial, learn how to quickly change slide backgrounds and placeholder Images in PowerPoint.

Need slide background images? We created a Free Slide Background template filled with a selection of background images from our new library of over 300k professional stock photos, icons, and backgrounds. Download the template for free HERE!

Note that we created the tutorial video on a Mac with the latest version of PowerPoint. If you’re a Windows user, you may notice slight differences in menu options. 


1. Replacing Placeholder Images

This step-by-step guide is for replacing images in shapes that are created as image placeholders in the Master view.

Step 1: Click on the shape/image you want to replace and hit the Delete key on your keyboard. Then, click on the small picture icon inside the empty placeholder shape.

How to replace placeholder images in PowerPoint

Step 2: Select your desired image from the dialogue box and right click to send the image to the back if there are any objects on top of it.

PRO TIP: If you want to resize an image, just click on the Crop menu item at the top of your application under Picture Format, and then drag the corners of the image to resize it within the placeholder shape.

How to change placeholder images in PowerPoint


2. Adding Placeholder Shapes to Slide Layouts

Step 1: If you want to change the slide layout to add another image placeholder, go to View > Slide Master.

Step 2: Duplicate the current Layout by hitting ‘Command D’ on Mac or right clicking the layout and selecting Duplicate Layout and renaming it.

Step 3: Click on the placeholder shape, copy/paste it, and arrange the slide to your liking.

How to add placeholder image to slide layout in PowerPoint

Step 4: Return to Normal View and select Layout from the top menu. Select the new layout you created, and the slide will adjust. Now, you can place your additional image.

Congrats! Now you know how to quickly replace background images and placeholder shapes in PowerPoint.

Need Slide Background Images? 

Download this free template, filled with curated slide background images from our new library of over 300,000 professional stock photos, icons, and slide backgrounds!

Free Background Images that Make Your Presentation Come Alive

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