One of the best things to do in the preparation stage is to get away from your computer. You need to see the big picture and identify the core message of your presentation, which is a difficult thing to do while having your eyes stuck to a computer screen. Instead get creative by “Going Analog”. You can do it by sketching out rough ideas using paper and pen which will lead to a more creative result before you finally get down to creating the slides.
2. Asking yourself the right questions
After you have spent time away from the screen with a relaxed mind, it’s time to formulate questions about the purpose of your presentation. You should avoid trivial distracting questions such as: “What would be the best animation to use here?”, “How many slides should I prepare?” or “Who is the audience for my presentation?”. Start instead with the two most important and fundamental questions which you should ask yourself before making any presentation: “What is your core message?” and “Why does it matter?”. After figuring out the answers to these questions you will be able to create a presentation which focuses on answering them.
3. Crafting the story
This step is to give your core & supporting messages a logical structure. It will help to bring order to your presentation, make it easier for you to deliver it smoothly, and make the audience comprehend your messages easily. The best presentations these days illustrate their points with stories and examples. This is the easiest way to explain complicated ideas without losing your audience. In addition stories will leave a lasting impression; make it easier for your audience to understand what you are trying to get across as well as making your presentation that much more interesting.
4. Reduce the Slide Text to a Minimum
You have to remember that slides are there only as a support, do not let their role and importance outshine yours as a presenter. Make simple slides with as little text as possible and then it is up to you as the narrator to be the center point of the presentation. The best slides will be virtually meaningless without the narration (which is you). Also it is recommended to use so-called “white space” aka “negative space”. This just means that your slide looks less complicated and extravagant (i.e. many colors and animations) and more simple and to the point.
5. Slide Handout
It’s better if the audience is provided with a detailed, written handout to take away after the presentation. Here you can add all the text and information you think is important, for which you did not have space for in the slides. Never give your handout to the audience before you finish your presentation. With a complete and detailed handout, you don’t need to feel compelled to fill your PowerPoint slides with a great deal of text.